Last Updated: December 13, 2021.
CIFAR is an independent, not-for-profit entity. As such, we are neither subject to the privacy laws governing the private sector in Canada, which focus on profit-based organizations, nor the privacy laws that govern how personal information is managed by government institutions at different levels across Canada. Nevertheless, we are committed to managing personal information and data in accordance with the principles upon which many of these laws are based. These “fair information” principles have gained worldwide acceptance in jurisdictions where privacy is recognized as a fundamental value. They are embodied, for example, in the OECD Guidelines on the Protection of Privacy and Transborder Flows of Personal Data, and in the Canadian Standards Association Model Code for the Protection of Personal Information. They provide a framework for voluntary self regulation by private sector organizations in the collection, use and disclosure of personal information, as well as in providing access to personal information. They give individuals control over how their personal information is handled in the private sector.
Table of Contents
- Your Consent
- How CIFAR Defines Personal Information
- Personal Information that CIFAR Collects
- How CIFAR Uses Personal Information
- How CIFAR Discloses Personal Information
- Withdrawing Consent
- Retention of Personal Information
- Protection of Personal Information
- Accuracy and Access to Personal Information
- Non-Personal Information
- Other Websites and Businesses
- Social Media and Similar Sites
- Children and Personal Information
- Notices to You
- Contacting Us
How CIFAR Defines Personal Information
Personal Information that CIFAR Collects
We will collect the minimum personal information required to accomplish the purposes that we identify. We will collect your personal information by fair and lawful means.
Information You Provide
You may be asked to voluntarily give your personal information to CIFAR when you interact with us. For example, we may collect:
- contact information (such as name, email address, postal address and phone number) when you make an inquiry or contact us;
- contact information, academic affiliation and language preferences when you subscribe to a CIFAR bulletin or a Deep Learning + Reinforcement Learning Summer School newsletter or register online for a CIFAR program or event;
- contact information and academic affiliation and other education and employment information when you apply for or attend a program or event (including the Deep Learning + Reinforcement Learning Summer School);
- contact information and payment information when you make a secure donation to CIFAR through the Websites
- contact information, communications preferences and correspondence you send to us; and
- you may be asked to provide information regarding equity, diversity and inclusion (EDI), including whether you self-identify as part of an equity-deserving community.
In those circumstances, you can choose not to provide certain requested personal information, but then you might not be able to proceed with your intended interaction or transaction with CIFAR or otherwise receive the full benefit of the desired product or service.
CIFAR may automatically collect certain information regarding your use of the Websites. For example, we may collect:
- the dates and times that you use the Websites;
- the browsers, operating systems, software and devices that you use to access the Websites;
- the address of the website you came from;
- a general geolocation and your IP address; and
- details of your use of the Websites, including the pages you visit, the duration of your visit and the number of times that you visit the Websites.
The Websites may use technologies (e.g. cookies, web beacons, tokens, pixels or tags) to collect information that assists CIFAR to improve its products, services, customer communications and advertising and to prevent fraud. CIFAR may use information collected through technological means to recognize you as a user of the Websites, to facilitate and improve your use of the Websites, to confirm that messages have been delivered to and opened by you and to provide you with targeted advertisements. You may choose to decline or disable cookies if your web browser or device permits, but doing so may affect your ability to access or use certain features of the Websites.
How CIFAR Uses Personal Information
- to contact and correspond with you regarding your transactions and your use of CIFAR’s programs, events and services;
- to facilitate your interactions and transactions with CIFAR, including to personalize and enhance your experience on the Websites and at CIFAR’s programs and events;
- to provide you with information regarding CIFAR and its programs, events and services and the programs, events and services offered by other businesses, to the extent permitted by applicable law;
- to process your donation, and keep you informed about and ask for your support of our mission;
- to process and respond to your inquiries, requests and other communications;
- to maintain, protect and improve the Websites and CIFAR’s programs, events and services;
- to protect and enforce CIFAR’s legal rights, interests and remedies and to protect the business, operations and clients of CIFAR or other persons, including security and fraud monitoring and prevention;
- to comply with legal and regulatory requirements; and
- to adjudicate and administer awards, and to evaluate, audit and improve CIFAR’s programs.
How CIFAR Discloses Personal Information
CIFAR may disclose your personal information to other persons in accordance with express or implied consents that you give during your interactions and transactions with CIFAR. For example, if you make a donation to CIFAR, CIFAR may disclose your name on the Websites with your consent.
Suppliers and Service Providers
Partners and Other Third Parties
In some circumstances, CIFAR may share personal information with its partners and other third parties. CIFAR will only disclose your personal information to a third party if we have obtained your consent to do so, if you have provided your consent to the third party, or if we are legally required or permitted to do so. For example, if you register for an event offered by CIFAR that involves third parties, we may disclose information to that third party to the extent necessary to provide that event to you. If you voluntarily provide information regarding equity, diversity and inclusion (EDI) in an application, we may disclose this information to reviewers to the extent needed to evaluate the application.
Law Enforcement/Legal Disclosures
CIFAR may disclose your personal information in connection with a proposed or actual business transaction in which CIFAR is involved (e.g. a corporate amalgamation, reorganization, merger or acquisition, or the sale or transfer of some or all of CIFAR’s business or assets), and in those circumstances CIFAR will require the information recipient to agree to protect the privacy of your personal information in accordance with applicable law.
- Disabling Automatic Website Collection: You may choose to decline or disable cookies if your web browser or device permits, but doing so may affect your ability to access or use certain features of the Websites.
Retention of Personal Information
Protection of Personal Information
The privacy and security of your personal information is extremely important to us. CIFAR uses reasonable safeguards — including administrative, physical and technical security and safeguarding measures — appropriate to the sensitivity of the personal information in CIFAR’s possession or under CIFAR’s control to help protect the information from unauthorized access, collection, use, disclosure, deletion or similar risks. CIFAR acknowledges that it is responsible for personal information under its control, including information that it has entrusted to a third party for processing. We will use contracts or other means to provide a comparable level of protection for personal information that CIFAR transfers to a third party for processing.
Accuracy and Access to Personal Information
Although CIFAR is not subject to a privacy law and therefore under no legal obligation, we are committed to the principle that you should be informed upon request of the existence, uses, and disclosures of your personal information under our control, and that you should be given access to your personal information upon request, subject to reasonable limits. You may also challenge the accuracy and completeness of the information and have it amended as appropriate.
We may not be able to provide you with all your personal information upon request. There are always reasonable and necessary limits to access; we recognize, however, that such exceptions should be limited and specific. Upon request, we will provide you with clear reasons for any denial of access to information. Exceptions may include, for example, information that contains references to other individuals, information that we cannot disclose for legal, security, or commercial proprietary reasons, and information that is subject to solicitor-client or litigation privilege, and information that is prohibitively costly to provide. When requesting access to your personal information, you should bear in mind that we are committed to providing access to records under our control that contain your personal information, not to creating new records.
Other Websites and Businesses
Social Media and Similar Situations
Children and Personal Information
Notices to You
Canadian Institute for Advanced Research
Attention: Privacy Officer
MaRS Center, West Tower
661 University Ave., Suite 505
Toronto, ON M5G 1M1 Canada
CIFAR is a registered charitable organization supported by the governments of Canada, Alberta and Quebec, as well as foundations, individuals, corporations and Canadian and international partner organizations.